As a Senior Office Support Coordinator here at Honeywell Building Automation (BA) in Miami, FL, you will play a crucial role in providing administrative support and coordination to the office. You will be responsible for managing office operations, organizing meetings and events, and assisting with various administrative tasks. Your attention to detail, strong organizational skills, and ability to multitask will contribute to the smooth functioning of the office.You will report directly to our Office Manager and you'll work out of our Miami, FL location.In this role, you will impact the efficiency and productivity of the office by ensuring smooth operations and providing support to the team.KEY RESPONSIBILITIES
Handle billing processes, including quotes, and processing credits/rebills
Manage customs and badging processes for the office including preparing quarterly reports and assisting with yearly audits
Coordinate SMS onboarding for new employees
Handle material ordering and inventory management
Prepare unbilled reports and end-of-month financial reports
Coordinate annual/monthly payment processes for various vendors/accounts
Assist with MDAD processes and service contracts
Prepare aging reports and year-over-year reports
Coordinate onboarding of new employees, subcontractors, and customers
Track quotes and work orders using the quote tracker in Teams
Managing shutdowns
BENEFITS OF WORKING FOR HONEYWELL :
Medical, Vision, Dental, Mental Health Benefits
Paid Vacation
401k Plan/Retirement Benefits (as per regional policy)
Career Growth
Professional Development
YOU MUST HAVE
Minimum of 3 years of experience in office support or administrative role
Strong organizational and multitasking skills
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite
WE VALUE
Associate's degree in Business Administration or related field
Experience in coordinating meetings and events
Attention to detail and ability to prioritize tasks
Ability to work independently and as part of a team
Knowledge of office management systems and procedures
Familiarity with basic accounting principles
Strong problem-solving skills
Ability to handle multiple projects and deadlines
Honeywell Building Automation (BA) is a leading global provider of products, software, solutions, and technologies that enable building owners and occupants to ensure their facilities are safe, energy efficient, sustainable, and productive. Our products and services include advanced software applications for building control and optimization, sensors, switches, control systems, and instruments for energy management, access control, video surveillance, fire products, and installation, maintenance, and upgrades of systems. We are committed to introducing state-of-the-art technology solutions to improve efficiency, productivity, sustainability, and safety in high-growth businesses in broad-based, attractive industrial end markets. Learn more about Honeywell Building Automation: Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.
