JOB DESCRIPTION
TITLE: Administration Assistant
JOB TYPE: Part Time (24-40 hours weekly, Flexible, quickly becoming full time)
REPORTS TO: Office Manager
PURPOSE/SCOPE of POSITION: To provide secretarial and administrative support to the Office
REQUIREMENTS:
Language: Bilingual (English and Spanish)
Education/Training: High School diploma or GED equivalent
Experience/Background/Knowledge: 1-year general secretarial background preferred but not required. Possess a high degree of proficiency with MS Office products including Word, Excel, and Power Point.
Skills: Possess a high degree of proficiency with Windows XP, Windows Vista, Office 2007: Word, Excel, Power Point; excellent spelling and grammar; good phone skills; organized; sets priorities; meets deadlines; able to multi-task; carefully proofs own work.
Appearance/Personality: Professional, upbeat, energetic, takes initiative, dependable, takes pride in work
ESSENTIAL DUTIES and RESPONSIBILITIES: (include but not limited to): Provide clerical, secretarial, and administrative support as required. File incoming material such as contracts, lien waivers, purchase orders and any other forms pertaining to job accounts. Answering phones and transferring calls to appropriate staff member, processing incoming and outgoing mail, copying, scanning documents, data entry, occasional errand running, filing and responsible for ordering and maintaining office supplies, Payroll, A/P and light bookkeeping.
Other: Other duties as required
The duties and responsibilities in this posting are representative categories to be used in deciding whether to apply for the position. The general categories do not necessarily constitute an exhaustive list of duties of the position.
No applicants will be considered unless salary requirements submitted.
Administrative Duties:
Running errands
Stocking supplies
Answering and routing phone calls
Greeting visitors
Setting:
Other
Ergonomic Workspace: Yes
Work Remotely: No
This Job Is Ideal for Someone Who Is:
Dependable more reliable than spontaneous
Adaptable/flexible enjoys doing work that requires frequent shifts in direction
Autonomous/Independent enjoys working with little direction
Job Type: Part-time
Pay: $15.00 - $18.00 per hour
Schedule: Monday to Friday
Experience:
Construction Office: 1 year (Preferred)
front desk: 1 year (Preferred)
office administration: 1 year (Preferred)
receptionist: 1 year (Preferred)
Work Location: In person
