We are seeking a versatile and experienced Executive Personal Assistant to support our UHNW family office client in Charlottesville, VA. The ideal candidate will have a strong entrepreneurial spirit, thrive in fast-paced environments, and possess experience in building systems. This role offers an exciting opportunity to work with a small but dynamic team, and relocation assistance is available for the right candidate.
Responsibilities:
- Heavy calendar management and meeting coordination
- Business travel coordination, including flight booking, itinerary creation, and reservations
- Sitting in and participating in meetings, taking notes, and following up on action items
- Expense reports and project work as needed
- Light office management duties and coordination with facilities and vendors
- Building and implementing new systems
- Personal errands such as picking up dinner, dry cleaning, and gifting
- Personal appointment and reservation booking
- House management responsibilities, including maintaining household inventories
- Personal travel booking and meal planning assistance
- Organization of family scheduling and overseeing car maintenance and weekly car washes
- Other ad hoc projects as needed
Requirements:
- Minimum of 3+ years of experience in a similar capacity, ideally in tech, startups, family offices, or working with UHNWIs
- Ability to pass an in-depth background check and provide excellent references
- Highly organized, detail-oriented, and business-focused
- Must be able to work in-office five days a week and multitask effectively
- Strong communication skills and ability to foster relationships with external partners
- Flexibility to work outside of standard business hours as needed
- Tech-savvy with proficiency in office software and systems
Location:
5 days a week in person at the Charlottesville, VA office. Relocation assistance available.
Compensation:
Up to $125k DOE, with a bonus opportunity, excellent benefits, and 401k match. Other great perks!
