Senior Administrative Assistant - Full Time - DaysWe’re looking for a qualified Senior Administrative Assistant like you to join our Texas Health family.Work location: Texas Health Frisco 12400 N Dallas Parkway TX 75033Work hours: Full Time: Day Shift: Monday – Friday 7:30AM-4:00PM or 8:00AM-430PM. (Flexibility is needed to assist department needs.)Administrative Services Department highlights:
Opportunities to work with a multitude of leaders at various levels within the healthcare organization.
Work in a great environment with a very collaborative team of executives.
Work/life balance as well as opportunities for educational Professional Growth Opportunities.
Here’s What You Need
H.S. Diploma or Equivalent Required
5 Years experience in support of a department or supervisor or projects Required.
Associate or Bachelor’s degree strongly preferred.
Hospital experience as an Administrative Assistant or Project Manager s trongly preferred.
Experience in communicating with physicians, patients, and other clinical care team professionals strongly preferred
Advanced office software applications skills and experienced user of office and desktop publishing applications e.g. power point, Excel spreadsheet creation, and other presentation software to create presentations and some analysis.
Proven experience producing various forms of business correspondence - e.g. business letters, memos, written and statistical report documentation for production.
Proven mathematical skills to collect, manipulate and analyze financial or statistical data.
Good project management and organization skills.
Excellent verbal, written communications, and interpersonal skills.
Ability to give instructions and clearly explain any type of problems or situations.
What You Will Do
Relieves management of daily operational problems by responding to all forms of inquiries by seeking the appropriate resources for resolution. May have receptionist responsibilities for management or the department. Develops relationships with internal personnel or departments, vendors, or customers to follow-up with issues, obtain services, or finalize plans or agreements. Acts as the department or functional liaison for purchasing, payroll, facilities, equipment, or I/S activities. Manages upkeep of manuals or education materials. If applicable, responsible for maintenance of department mailing lists, various logs e.g., mail, visitors, licensing logs.
Assists management with maintenance of Policies and Procedures, documentation revisions and recording of meeting minutes. Uses various database software to create routine and non-routine reports, presentation materials or documents. Uses advanced software programs e.g. spreadsheets, graphics to create or generate documents, web pages or articles, statistical reports or tables, graphics presentations, or educational materials requiring data collection, mathematical manipulations, or information research.
May perform data entry into databases e.g., time and labor. May be responsible for data integrity of unit databases, reports, or documents.
Creates draft or final written correspondence for management review. Communicates instructions from management or other personnel to staff to expedite workflow through the department or project and perform all necessary follow-up to problems. May be responsible for entering information, articles, or reports into department or functional web sites. Uses various advanced software tools to create non-routine or ad hoc reports, documents or presentation materials for meetings, seminars, education, or events.
Other duties as assigned.
Additional perks of being a Texas Health Senior Administrative Assistant
Benefits include 401k, PTO, medical, dental, Paid Parental Leave, flex spending, tuition reimbursement, student loan repayment programs as well as several other benefits.
A supportive, team environment with outstanding opportunities for growth.
Entity Highlights:Texas Health Frisco is a 93-bed, acute-care, full-service hospital, and medical office community offering primary care and multispecialty medicine. Our location in the North DFW area provides convenient care to the residents of Frisco and surrounding areas. We specialize in women’s services, outpatient surgery, NICU and emergency medicine. Plus, we’ve earned Pathway to Excellence status, and Joint Commission certifications. As part of the Texas Health family and its 28,000+ employees, we’re one of the largest employers in the Dallas Fort Worth area. Our career growth and professional development opportunities are top-notch, and our benefits are equally outstanding. Come be a part of our exceptional team as we improve the health of the people in our communities every day. You belong here.Explore our Texas Health careers site (https://jobs.texashealth.org/) for info like Benefits (https://jobs.texashealth.org/benefits) , Job Listings by Category (https://jobs.texashealth.org/professions) , recent Awards (https://jobs.texashealth.org/awards) we’ve won and more.Do you still have questions or concerns? Feel free to email your questions to recruitment@texashealth.org .#LI-BS2Texas Health requires a resume when an application is submitted.Employment opportunities are only reflective of wholly owned Texas Health Resources entities.We are an Equal Opportunity Employer and do not discriminate against any employees or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
