Spokane Valley Baptist Church (SVBC) is accepting bids for a cleaning contract for a six-month time frame. After which, cleaning arrangements and contract success will be reviewed by cleaning parties and representatives from SVBC to then continue every six months. While this can be a stable part-time position, it is not designed to be a long-term role without giving the opportunity to others. The custodial role is part of the ministry of SVBC and must be approached with a shared vision for the life of the church.
Regardless of how the church facility is being used, the cleaning task being asked is the same. There will be no clause in the contract to bill other groups, gatherings, etc. For further billing with SVBC hospitality funds or special circumstance requests, each instance or iteration for further pay must be pre-approved.
Monthly Pay:
Direct Deposit information will be required for the purpose of setting up pay through our financial team. A valid email is required to send paystubs each month. The agreed upon amount will be payable by the 7th of each month. This monthly pay can be bid on or negotiated with the hospitality chair, along with approval by the executive council for financial changes. This will be reviewed at least annually along with the overall budget approved by the church.
Chemicals/cleaning supplies will be provided by SVBC. SVBC is currently ordering supplies such as paper products, soap, and garbage bags through Union Gospel Mission (UGM). Online resources are also an option, along with immediate needs available at Costco or URM/Cash & Carry nearby. Most supplies are readily available and can be scheduled for delivery with UGM.
During absences for any reason, whether for the weekly or monthly duties listed, the task of cleaning still needs to be fulfilled. This can be accomplished by either bringing on another custodian with similar competence and ability for the duration or their absence or possibly working with the office for changing the cleaning schedule and pay can then be pro-rated based on the weeks available for cleaning. When this occurs, the custodian must promptly notify both the Church Office and Hospitality of the circumstances for the purpose of coordinating days and times for the substitute to fulfill their duties. Pay and expectations will be reviewed for that month when this occurs with the supervision of the hospitality chair and finance team so that everyone can plan, budget, and participate accordingly.
Review, Oversight, and Ending of Contract
Inspections of areas are to be periodically performed by Hospitality/Property Management, with appropriate feedback and dialogue with the custodian. Routine contact can be made with the office manager to alert them of the need to order supplies. A current background check must be on file with the church office and will be renewed annually along with all other church staffing reviews. After every six-month period, this contract will be re-signed, and new review dates established. Termination of the Cleaning Contract will occur with sufficient cause determined by the hospitality chair or as the needs of the ministry change.
General Expectations for Cleaning Interior of the Church
Weekly
Empty all trash cans
Vacuum all carpeted areas
Sweep & mop all hard floors
Dust all flat surfaces
Clean/sanitize counters, sinks in all bathrooms & kitchens
Clean toilets
Replenish soap dispensers, paper towel dispensers & toilet paper dispensers
Clean drinking fountains
Clean doors and windows in entry areas
Monthly
Clean showers in gym bathrooms
Vacuum stage in sanctuary & gym
Clean pews
Clean windows
Clean & restock janitorial closets
Detailed Version of Cleaning Expectations
The definition of "dust all flat surfaces" means dusting any flat surface no more than the height of a two-step ladder and/or other cleaning aids to reach.
Main building:
Upper Level:
1. Gym
a. Weekly
i. Collect trash, vacuum carpet.
ii. Bathrooms: replenish soap, paper towels, toilet paper, collect trash, dust all flat surfaces, disinfect counters, sinks, toilet seats, clean toilet bowls with bleach. Sweep & wet mop flooring.
iii. Showers - As needed, but clean and disinfect monthly regardless of use.
b. Monthly
i. Dust all flat surfaces,
ii. Stage: vacuum and clean any debris.
2. Kitchen
a. Weekly
i. Replenish paper towels. Collect trash & recyclables. Disinfect counters, scrub sinks, dust all flat surfaces. Pull out from walls any portable items to vacuum, sweep & wet mop flooring. "Armstrong Flooring Once n' Done" is to be used on the kitchen flooring or an approved substitute.
3. Church Offices
a. Weekly
i. Collect trash & recycling, sweep and mop hard flooring, dust all flat surfaces.
4. Narthex
a. Weekly
i. Dust all flat surfaces, clean drinking fountain, vacuum carpet.
5. Both Entries
a. Weekly: Clean both sides of doors glass and windows, dust all flat surfaces, vacuum rugs, sweep & wet mop flooring.
6. Library
a. Weekly
i. Collect trash, vacuum carpet.
b. Monthly
i. dust all flat surfaces.
7. Restrooms
a. Weekly
i. Replenish soap, paper towels, toilet paper, collect trash, dust all flat surfaces, disinfect counters, sinks, toilet seats, clean toilet bowls with bleach, sweep & wet mop flooring.
8. Conference Room
a. Weekly
i. Collect trash, dust all flat surfaces, vacuum carpet.
9. Hallway
a. Weekly
i. Dust all flat surfaces, vacuum carpet.
10. Cry Room
a. Weekly
i. Collect trash, dust & sanitize all flat surfaces, vacuum carpet.
11. Sanctuary
a. Weekly
i. Collect trash, dust all flat surfaces, vacuum, sweep/dust mop linoleum flooring.
b. Monthly or as needed.
i. Wet mop linoleum flooring,
c. Bimonthly
Lift pew cushions for cleaning of wood seating surfaces
Lower Level:
1. All Rooms & Hallway, Stairwell, and storage at bottom of stairwell
a. Weekly
i. Collect trash, dust all flat surfaces, vacuum carpet.
2. Restrooms
a. Weekly
i. Replenish soap, paper towels, toilet paper, collect trash, dust all flat surfaces, disinfect counters, sinks, toilet seats, clean toilet bowls with bleach, sweep & wet mop flooring.
Youth Side Upper Level:
1. Multi-Purpose Room & Kitchen
a. Weekly
i. Collect trash, clean drinking fountain.
b. Biweekly
i. Vacuum, sweep floor.
c. Monthly:
i. Dust flat surfaces, wet mop floor.
2. Fireside Room
a. Weekly
i. Collect trash, dust all flat surfaces, vacuum carpet.
3. Restrooms
a. Weekly
i. Replenish soap, paper towels, toilet paper. Collect trash, dust all flat surfaces. Disinfect counters, sinks, toilet seats, clean toilet bowls with bleach. Sweep & wet mop flooring.
4. Stairs, Landing/Prayer Room, Balcony
a. Weekly
i. collect trash.
b. Monthly or as needed.
i. vacuum, dust flat surfaces, gently dust around A/V equipment.
Youth Side Lower Level:
5. Nursery
a. Confirm that Attendant has cleaned items on chart, if not checked off please clean
6. Hallway
a. Weekly
i. sweep and mop flooring.
b. Monthly
i. Dust all flat surfaces.
7. Restrooms
a. Weekly
i. Replenish soap, paper towels, toilet paper. Collect trash, dust all flat surfaces. Disinfect counters, sinks, toilet seats, clean toilet bowls with bleach, sweep & wet mop flooring.
8. Children’s Ministry Rooms
a. Weekly
i. Collect trash, vacuum carpet, and sweep/mop flooring.
9. Janitor's Closet - Maintain cleanliness.
If there are questions on expectations, process, or contract, please contact the hospitality chair.
